Secretary - Children's Resource Centre -P/T - LTC - MCX-024483

Job Purpose: Provide secretarial and administrative support to the Children’s Resource Centre and Ramsey Respite Centre team, helping deliver respite care for children with disabilities and support for their families. The role involves organisation, communication, confidentiality and supporting the smooth day-to-day running of the centre.  

Duties  
- Organise and minute meetings, prepare agendas and arrange meeting rooms and refreshments.
- Prepare letters, reports, business documents and other correspondence.
- Maintain records, data sheets and statistical information.
- Support staff with IT issues and liaise with ICT and technical support teams.
- Check invoices, handle petty cash, maintain finance records and support budgeting tasks.
- Process staff timesheets, attendance records and annual leave information.
- Maintain training records and support DBS renewal processes.
- Support data protection, GDPR and confidentiality procedures.
- Scan, archive and maintain accurate records and filing systems.
- Answer telephone calls, greet visitors and respond to enquiries.
- Manage incoming and outgoing post and correspondence.
- Provide general administrative and word processing support.
- Attend relevant training courses and support colleagues when needed.
- Carry out basic health and safety checks including fire alarm and equipment checks.
- Support the wider Children and Families Division with administrative duties when required.

Essential Skills
- Good IT skills including Microsoft Office and word processing.
- Good communication and customer service skills.
- Good organisational skills and ability to prioritise workload.
- Good numeracy and confidence handling money.
- Ability to work independently and as part of a team.
- Ability to stay calm under pressure.
- Reliable with good attention to detail and accuracy.
- Able to maintain confidentiality and act with discretion.
- Flexible and willing to support colleagues when needed.
- Willingness to learn new skills and undertake training.
- Satisfactory DBS check required.

Desirable Skills
- GCSE English Language Grade C (4) or above or equivalent qualification.
- Text processing or typing qualification.
- Previous experience in a secretarial or business support role.
- Isle of Man Worker status.
- Full driving licence.

This is a limited term contract for 12 months.

A more detailed job description can be viewed by clicking here

Please send your CV and covering email using the APPLY NOW button below.

Salary & benefits

£25,784 - £31,340 pro rata per annum

Hours

Part Time - 33 Hours