Purpose: To support the fee earners in the Corporate Department in the provision of a confidential legal secretarial service by providing competent and efficient secretarial duties.
Principal Duties and Responsibilities
• Screening telephone calls and monitoring emails for fee earners
• Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems.
• Maintaining fee earner diaries and scheduling meetings and appointments
• Arranging and booking client and business development meetings on behalf of relevant fee earners
• Researching and making travel arrangements, co-ordination of itineraries for meetings on and off Island and registration of conferences/seminars.
• Preparing draft bills and fee notes for processing and sending out to clients.
• Liaising with the E-Billing Team
• Monitoring and chasing AR
• Opening new client files and matters on database system, including all administration related thereto, adhering to current and updated compliance procedures
• All filing of emails, attachments and other documentation on document management system and hard file system as required
• Collect internal and external mail throughout the day and pass relevant correspondence to fee earners
• Closing files
• Support to Notaries including Apostille applications
• Supporting multiple fee earners with administrative duties such as processing business expenses and ad hoc time recording
• Preparation of couriers and special deliveries
• Ad hoc reception support
• Any other secretarial duties which may be required from time to time
Knowledge, Skills and Experience Required
• Legal secretarial experience preferred
• Outstanding attention to detail and high levels of accuracy
• Ability to operate as part of a team and build relationships within the business
• Excellent interpersonal and communication skills
• High degree of professionalism, integrity and confidentiality
• Excellent time management and organisation skills
• Ability to work under pressure and to tight deadlines
• A calm demeanour and ‘can-do’ attitude
• Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous
To apply send your CV and covering email using the APPLY NOW button below.
Generous benefits package and salary in line with candidate experience
Mon - Thurs: 9am - 5.30pm and Fri: 9am - 5pm
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