Contracts Administrator

Döhle Yachts is a leading team in Superyacht management and is part of the Döhle Group, which is a family-owned commercial shipping Group headquartered from Hamburg, Germany. We are currently recruiting an Administrator to join our Contracts team in the Isle of Man.  

Job Purpose

The Contracts Administrator will provide reliable administrative support under the guidance of the Contracts Manager.

Key Responsibilities
• Preparing company proposals and tracking their progress
• Maintaining and updating proposal templates
• Setting up and maintaining client data and folder structures within Teams and company CRM
• Carrying out due diligence checks on potential clients
• Running daily checks on our KYC platforms
• Monitoring sanctions updates and cross check against internal databases
• Preparing client agreements using standardised templates
• Ensuring client, contract and proposal data in the company CRM and tracking spreadsheets is always kept up to date
• Collating the department’s data for KPIs
• Client correspondence, both written and oral
• Preparing yacht team organisms
• Preparing onboarding timelines
• Day-to-day office administration

Knowledge & Experience
Essential
• Attention to detail and accuracy
• Discretion and reliability
• Organised and methodical approach to administrative duties
• Excellent interpersonal and communication skills both oral and written
• Computer literacy (Microsoft Word, Excel, Outlook, PowerPoint, Teams)

Desirable
• Previous experience in a similar role

Skills & Attributes
• Highly organised with the ability to manage own time
• A can-do attitude with the ability to use initiative
• Personable with the understanding of the importance of confidentiality due to the nature of the business

What We Offer You
• An exciting opportunity to work in a fast-paced global industry where your development matters to us. Our commitment to innovation, excellence, and continuous learning provides endless opportunities for personal and professional growth
• We pride ourselves on our friendly, diverse, and supportive culture where collaboration, wellbeing and growth is central to our work ethic
• Our benefits have something for everyone. It is important to us that our employees feel valued and supported in a range of ways that matter to them. They include:
• A range of financial and protection offerings including a competitive employer contributed pension scheme, death in service, private health and dental care, family friendly policies, covering maternity, paternity and parental leave as well as other leave options which recognise a healthy work/life balance.
• Flexible working options
• Our annual holiday allowance starts at 25 days, increasing with length of service.
• For Isle of Man based employees we have an unrivalled office location, positioned on South Quay. Our beautiful landmark building offers access to a pool, spa, and gym facilities as well as a fabulous recreational area
• Onsite parking
• An active social committee who plan regular, varied events for employees, and their families, catering to a wide range of interests

Interested in Joining Us?

Please send your CV using the APPLY NOW button and we will contact you to discuss next steps.

We are committed to creating an inclusive culture which embraces diversity. We promote equal opportunities and ensure that no applicant is subject to less favourable treatment on the grounds of gender, marital status, nationality, ethnicity, age, sexual orientation, responsibilities for dependents, physical or mental disability.

We select candidates for interview based on their skills, qualification, experience, and potential.

Salary & benefits

To be Advised

Hours

Full-Time