Administrative Officer – Mental Health Management Team – MCX-025750

Provide administrative support to the Integrated Mental Health Services Management Team, helping with finance, recruitment, temporary staffing and data reporting to keep services running smoothly.

Duties:
- Prepare purchase orders, process invoices and maintain financial spreadsheets.
- Collect and check information, update records and help prepare monthly reports.
- Add vacancies to Jobtrain and support recruitment administration.
- Complete paperwork and maintain records for bank and agency staff.
- Organise meetings and interviews, prepare agendas, take minutes and record actions.
- Book staff training and keep training records up to date.
- Maintain policies, templates, databases and confidential records.
- Handle telephone calls, emails and visitors professionally and sensitively.
- Provide administrative cover for other mental health teams at their bases when needed.

Essential Skills:
- Experience in a role requiring accuracy and attention to detail.
- Experience using databases and excellent working knowledge of Microsoft Office.
- Ability to work independently, organise tasks and manage priorities.
- Excellent written and verbal communication skills.
- Experience working effectively in a team and building positive working relationships.
- Ability to communicate with people from different backgrounds with tact and confidence.
- A reliable, flexible and resilient approach, with a commitment to excellent customer service.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Willingness to use initiative, learn and develop.
- A satisfactory standard police check is required.

Desirable Skills:
- Five GCSEs at grade C/4 or above, or equivalent, including English Language.
- Relevant office experience.
- Experience working in a clinical setting.
- Experience working with reports, statistics, numbers or data.
- Experience delivering work to deadlines.
- Isle of Man Worker status.

The full job description and person specification are available on the Isle of Man Government’s Jobtrain website. To view them and complete your online application, click the APPLY NOW button below.

Salary & benefits

£29,336 – £35,386 per annum

Hours

Full-time – 37 Hours