Administration Officer - Safeguarding Board - LTC Maternity Cover - COX-025631

Job Purpose: Provide administrative and secretarial support to the Isle of Man Safeguarding Board and its business team. This is a temporary role covering maternity leave.  

Duties:  
- Organise meetings, book rooms and circulate agendas and meeting papers.
- Attend meetings, take accurate minutes and update action logs.
- Help organise the annual safeguarding conference and collect feedback.
- Monitor the shared inbox, answer telephone enquiries and welcome visitors.
- Arrange travel and accommodation.
- Process invoices and deal with related queries.
- Help update the Board’s website and social media under the Business Manager’s direction.
- Provide general administrative support to the team.

Essential Skills:
- Excellent spoken and written communication skills.
- Good organisational skills and attention to detail.
- Ability to prioritise tasks, meet deadlines and adapt to changing demands.
- Competent using Microsoft Word, Excel, Outlook, PowerPoint and Teams.
- Ability to produce accurate meeting minutes and action logs.
- A reliable, confident and flexible approach.
- Ability to work independently and build good working relationships.
- Ability to handle sensitive information confidentially and recognise when to seek support.
- A satisfactory basic police check is required.

Desirable Skills:
- Five GCSEs at grade C/4 or above, or equivalent.
- Relevant experience working in an administration-based office.
- Experience taking minutes at formal meetings.
- Experience using a range of IT media.
- Understanding of Isle of Man Government.
- Isle of Man Worker status.

The full job description and person specification are available on the Isle of Man Government’s Jobtrain website. To view them and complete your online application, click the APPLY NOW button below.

Salary & benefits

£29,336 - £35,386

Hours

Full-Time - 37 Hours