Administration Officer - Enterprise Financial Systems - LTC 12M- TRE-024884

Job Purpose: Support Treasury’s Enterprise Financial Systems team with the introduction of a new finance system. You will provide administrative and operational support throughout the project, including preparing records and documents, checking data, testing the new system and helping users with basic queries.  

Duties  
- Provide administrative support during the introduction and rollout of new finance systems.
- Help set up and update user accounts and access records under supervision.
- Prepare and update project documents, process notes, user guides and training materials.
- Assist with checking, cleaning and validating data before it is moved to the new system.
- Follow test scripts to help test the new finance system and record the results.
- Log system problems, queries and support requests and track their progress.
- Monitor project actions and follow up outstanding tasks with team members.
- Help compare and reconcile information between the old and new systems.
- Provide basic first-line support for straightforward user queries.
- Direct more complex system queries to the appropriate person.
- Liaise with internal teams and external suppliers to help co-ordinate project activities.
- Support parallel testing by capturing and comparing information from both systems.
- Assist with testing financial transactions by entering data and recording results.
- Organise meetings and maintain project records.
- Attend team and operational meetings and provide administrative support when required.
- Work collaboratively with colleagues and provide cover when required.
- Keep your knowledge of systems and processes up to date through training and development.
- Suggest ideas that could improve administrative processes.
- Maintain confidentiality when dealing with Treasury information.

Essential Skills  
- Clear and professional communication skills.
- Ability to build positive working relationships.
- Professional and reliable approach to work.
- Good organisational skills and ability to manage your workload and meet deadlines.
- Strong attention to detail, particularly when working with data and records.
- Experience using Microsoft Office, particularly Excel.
- Ability to follow processes and complete tasks accurately.
- Ability to maintain accurate records, logs, trackers and documentation.
- Ability to explain information clearly to people who may not have specialist knowledge.
- Willingness to learn new systems and processes quickly.
- Well organised and able to work independently and as part of a team.
- Positive and proactive approach with a willingness to learn.
- Flexible and adaptable when priorities change.
- Positive approach to teamwork.

Desirable Skills  
- Experience providing administrative support in a busy team.
- Experience using finance systems or other business systems.
- Experience supporting projects or changes, such as tracking actions and updating records.
- Experience with data entry, checking, validation or reconciliation.
- Experience supporting system testing or following test scripts.
- Ability to use initiative when supporting team activities.
- Isle of Man Worker status.

A more detailed job description and person specification can be viewed by clicking here

Please send your CV and covering email using the APPLY NOW button below.

Salary & benefits

£29,336 - £35,386

Hours

Full Time - 37 Hours