Administration Officer – Central Services Team – Ballakermeen High School – DOES-025731

Job Purpose:

Join the central services team at Ballakermeen High School and help keep the school running smoothly. You’ll support purchasing, finance, general administration and printing, working with staff, students, visitors and suppliers.

Duties:
- Process purchase orders and invoices, maintain financial records and help monitor spending.
- Check deliveries and handle enquiries about orders and payments.
- Help organise school trips, including bookings, payments and financial records.
- Answer telephone, email and reception enquiries.
- Prepare documents, maintain filing systems and keep stationery and other supplies stocked.
- Help manage school lockers and the cashless catering system.
- Provide printing, photocopying and laminating support.
- Support other school office duties and provide first aid after training.

Essential Skills:
- Strong spoken and written communication skills, with experience helping customers in person and by telephone.
- Experience handling confidential or sensitive information.
- A confident, calm and positive approach when working with students and staff.
- Accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
- Confident keyboard skills and experience using computer systems, printers, photocopiers and scanners.
- Ability to learn new systems, solve problems and suggest improvements.
- Willingness to complete first aid training and support students with medical needs.
- Flexibility to meet the working hours and attend occasional meetings or training outside normal hours.
- A satisfactory enhanced police check, including barred list checks.

Desirable Skills:
- GCSE Maths and English at grades A*–C/9–4, or the listed Level 2 equivalents, alongside relevant experience.
- Office administration or support experience involving a busy workload.
- Experience in a secondary school, including first aid procedures and supporting students’ medical needs.
- Experience using finance or accounting systems, particularly AXAPTA.
- Good planning, organisation and prioritising skills.
- Knowledge of relevant policies and legislation, including safeguarding and child protection.
- Isle of Man worker status.

The full job description and person specification are available on the Isle of Man Government’s Jobtrain website. To view them and complete your online application, click the APPLY NOW button below.

Salary & benefits

£29,336 – £35,386 pro rata per annum

Hours

Full-time – 37 Hours – Term Time Only plus 2 Weeks