School Administrative Assistant
An Administration Assistant helps keep the school office running day to day. You’ll answer enquiries from pupils, parents and visitors, keep school records up to date and help with routine finance and office tasks. Some roles are term-time only.
Day-to-day tasks
In this role you could:
- Welcome visitors and act as a point of contact for pupils, parents and school governors
- Answer questions in person, over the phone and by email
- Update school records and use office systems to prepare reports
- Print, scan and photocopy documents
- Order supplies and help process invoices and banking
- Help manage payments for school meals
Skills & knowledge
You'll need:
- Good organisation and administration skills
- Attention to detail when updating records and preparing documents
- Clear communication and a friendly, helpful approach
- Tact and understanding when dealing with pupils, families and visitors
- The ability to work independently and as part of a team
- Flexibility when priorities change
- Confidence using computers and common office software, including spreadsheets
Industry Qualifications
Schools may look for GCSEs in English and maths at grades 9–4 (A*–C), or equivalent Level 2 qualifications. Check the individual vacancy for its entry requirements.
You’ll usually need to pass an enhanced background check to work in a school.